Vsb Administrator

JOB INDEX - 4 weeks ago - Job Mail

4 weeks ago

Vsb Administrator

The purpose of this position is to assist the Commercial Manager in all aspects of Vehicle Stock Book control policies and practices by the company’s operations, to implement and uphold actions in line with company strategic vision, and to ensure accurate and reliable administrative control.


  • Overall responsibility of stock control for new and used equipment stock book.

  • Responsibility to order all new equipment from OEM’s and local suppliers and ensure administrative aspects of the VSB function at National is performed accurately:

  • Introduction of all equipment onto management system

  • Allocations of all equipment to relevant sales order(s) and associated processes onto stock management system

  • Maintenance of VSB records for accuracy and completeness

  • Monitoring of shipments and Updating ETAs

  • Ensuring stock status and locations are accurate on stock management system.


  • Costing and price calculation of equipment

  • Establish and ensure proper communication channels with branches (sales managers, sales representatives, branch VSB administrators and dealerships regarding stock queries and reservations)

  • Liaise with clearing / logistics agents regarding shipments and transport

  • Maintenance of franchise data module information

  • Overall responsibility to accurately and timeously prepare and distribute scheduled (monthly, weekly and daily) and ad-hoc reports as might be requested by manager and / or branches, e.g.: reports on machines delivery lead time / dates, general stock reports, etc.

  • Participation in team/department meetings and development/training initiatives to ensure that the VSB administration team functions as an efficient resource for the company by continuously evaluating and monitoring quality and accuracy of work, implementing and actively participating in development initiatives in line with company strategic objectives, ensure effective inter-departmental and internal communication and by collaborating and sharing information with colleagues







Minimum Requirements:


  • Grade 12 / Matric plus proven and relevant experience and success in a similar position in the materials handling or related industry; minimum of 1 year’s experience in a similar position

  • Code 08 / EB