Bookkeeper

JOB INDEX - 1 week ago - Job Mail

1 week ago

Bookkeeper

A company based in Midrand is looking for a Bookkeeper.
Candidates from Distribution would be advantageous.


Finance administrator


 
 

Creditors/ log fees


o   Prepare log fee schedule for the month and ensure no duplication of invoices


 

o   Request statements and follow up on the invoices not yet paid and unreconciled items on statement


 

o   Follow up on invoices not received and prepare an accrual monthly


Foreign payments


 
 

o   Make copies for any foreign payment that needs to be sumbitted to the bank for stock items


 

o   Send a copy of the shipping/foreign documents with the invoice to the bank


 

o   Follow up on any documents not submitted and also request an extention when needed


Debtors


 
 

o   Send out pdf statements to every customer, including excel statements as per customer specification


 

o   invoicing : match the order number, Delivery address, units, descriptions and deals for orders customers to the order


 

o  ensure no customer is invoiced if their account is on hold or exceeded their limit


 

o   Assist customers, sales and marketing departments with P.O.P along with remittance and date of payment as per the invoices date


 

o   Request P.O.
Ds and send to customers


 

o   provide a schedule for journal entries for write off and also provide for bad debts identified


 

o   Request remittance and follow up on outstanding invoices


 

o   request a copy of the claims as per the remittance and follow up on claims


Fleet statement


 
 

o   allocation of the fleet statement to the correct department per person, reconciling it back to the statement amount


 

o   send out the fleet statement to the different managers


 

o   upon return of the fleet statements, ensure that slips are complete and accurate


 

o   Inspect for any unusual petrol usage on fleet


Expenses


 
 

o   match the slips to the expense on the expense form, ensure slips are complete


 

o   Inspect the invoices for any unusual items not covered by the company policy or items that are for personal use


 

o   calculate the subsistence allowance and ensure that expenditure does it exceed the allowance 


 

o   create and send out the expense reconciliation to the different managers


Credit card


 
 

o   match the slips to the expense on the credit cards, ensure slips are complete


 

o   capture the expense on the credit card and allocate to the correct account on schdeule


 

o   report on any unusual items and follow up on them


Reports for sales


 
 

o   Extracting report for sales as per the specifications, if any


 

o   Assist with understanding the reports and analysis data


 

o   Compile daily sales reports


Adhoc


 
 

o    Assist with reception duty when required


 

o Liaison with auditors


 

o   Assist with capturing orders when necessary


 

o   Assist with creating purchase orders when necessary


 

o   Archive older documents


 

o   Various admin functions


Minimum Requirements:


-          South African Citizen Applicants Only


-          Minimum qualification B Com in Finance/ Accounting


-          3 to 5 years’ experience as a Bookkeeper


-          Experience from pharmaceutical Distribution and/ or Manufacturing will be highly advantageous


Please email your CV to kavita@smithgarb.co.za