Events Administrator

JOB INDEX - 1 week ago - Job Mail

1 week ago

Events Administrator

Are you wanting to use your strong administration skills to organise and ensure promoters are on board and scheduled for the various events scheduled.
Our client based in Montague Gardens requires your ability to multi-task and run a busy desk to ensure that all promoters are booked and scheduled for events in order for events to run professionally and successfully.

REQUIREMENTS


Matric, 1-2 yrs admin and multitasking experience in a very busy administration environment


Promotions and event experience highly advantageous


Own vehicle highly advantageous


Ability to work independently and organise promoters for various events


Strong command in English and excellent communications – verbal and written


Communicate with FMCG reps, managers, promoters and suppliers on a daily basis


Highly Organised and well presented


MS office/reporting on PowerPoint, Word and Excel.


 


DUTIES


Organisation, booking, briefing promoters and managing their attendance at promotional elements


Ensure promoters have collected/returned all campaign/promotional elements and are fully briefed on  brand, activation/event information.


Events management


Liaising with clients, managers and reps


Recruitment of promoters


Weekly reports in PowerPoint presentations


Manage monthly promotion pay sheets in Excel


Telephonic weekend and after-hour follow-ups on promotions to ensure activations are successful


Willing to work/ manage activations outside office hour – solve problems that arise


Ensuring promoters are sorted and activations are running smoothly and replace promoters if  problems arise and they cannot attend


There will be the need from time to time to occasionally work after hours and weekends to help manage activations/events when onsite management is needed


Ability to manage 3-20 promotions a week


Assisting with all administration in office


Couriering of elements, filing and doing brand inventories/ sorting out branding elements


 


Salary: R   dependent on experience


 


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